In compliance with the new General Data Protection Regulation (GDPR)
This document explains our data processing practices and policies, the ways in which your personal data is used and how we keep it secure.
Your personal information is important to us and we are committed to safeguarding and protecting your personal data and privacy.
The personal information that you have shared with us will be used to keep you updated with information on products and services that may be of interest to you. It will also be used in connection with operating your trade account. We will only use your personal data for these specific purposes.
We do not sell, rent or share your personal information with any third-parties for commercial reasons.
If you have any requests concerning your personal information or any queries with regard to our processing please contact us at email@example.com
What personal data do we hold?
We hold details provided by you on opening an account. The data will typically include your name, job title, business address, email address and contact telephone numbers and bank details.
We also collect information and keep records about the transactions you undertake with us. These transactions will typically be orders placed, request for quotations, requests for information and payment records.
In the case of sole traders and partnerships we will also hold home addresses. We may also keep information that is provided by you, obtained from your bank, credit reference agencies or from your referees that allows us to extend credit facilities to your business.
We may collect additional information in connection with your participation in any promotions offered by us and information you provide when giving us feedback.
We will never collect sensitive personal data about you without your explicit permission and clear explanation as to why it is required.
What do we use your personal data for?
We may use your information to provide and personalise our service to you. We will also use your contact details to communicate with you and send you information that is required to operate your account.
We will use your information to send offers and news on products and services, which we think may be of interest or be of benefit to you. In this case you will always be given the choice to opt out of receiving such emails. You can withdraw your consent by contacting firstname.lastname@example.org
Please note that there may be instances where it may be necessary for us to communicate with you for administrative or operational reasons relating to your account or our service.
Red Side Up Limited does not use any automated profiling of personal data records.
Do we share customer personal data with third parties?
We only share your information when requested by organisations such as HMRC to comply with legal and regulatory requirements.
What are the legal grounds for processing your personal information?
Red Side Up Limited is the Data Controller as defined by the EU’s General Data Protection Regulation (GDPR).
We use your personal information to provide you with our products and services, including:
We also use your information where it is in our legitimate interest to do so, such as:
How do we protect the data that we hold?
All client artwork and content data is held on a private network server that is single point of entry firewall protected with redundancy in case of hardware failure and securely backup up to cloud storage.
All data processing is carried out on password protected terminals with up to date anti viral software, linked to the private network server.
All emails are security scanned.
Personal data access rights
You have a right to access the personal data that is held about you. To obtain a copy of the personal information that Red Side Up Limited holds about you, please contact us at email@example.com
You also have the right to move, transfer or copy your personal information.
You have the right to ask us to delete all personal data that is used for certain purposes, such as direct marketing and where there is no compelling, legal or regulatory reason for the data to be processed.
You have the right to ask us to correct or delete any inaccurate or incomplete personal data.
If you are unhappy with the way we collect and use your data, you have the right to complain to the
Information Commissioners Office (ICO), the UK supervisory authority for data protection issues, by following the link here. If you do have a complaint, we would appreciate being contacted directly first, so we can try to resolve it for you ourselves, if possible.
Updates and Changes
This document may be updated from time to time in order to reflect changes to legislation or our procedures. Details of any changes will be published on our website.